Adding Athletes / Patients (Individual)

Individually Adding an Athlete / Patient

There are a few different ways to add Athletes / Patients in Healthy Roster. You can bulk upload an entire roster using the web platform, or create athletes / patients individually on the web or the mobile app. This tutorial will walk you through how to individually create an athlete / patient in Healthy Roster.

Please Note: Terminology is different based on your setting, for example, a clinical setting uses Care Group as Organizations, Patient instead of Athlete, and Visits instead of Treatment, lastly Problems instead of Injuries, but the steps are still the same.
Provider Only Feature. If you are a parent/guardian of multiple athletes and are not connected to all of them in Healthy Roster, please contact your childrens’ athletic trainer to add the other child to your account.
Video Tutorial (Web):
Step-By-Step Tutorial - Web
  1. Click the Organizations tab on the left navigation bar & choose the Organization you’ll be adding an athlete to.
  2. Select Athletes
  1. Click Add/Import New Athletes
  1. Select the Create Athletes tab
  1. Type in the athlete’s information (first/last name & DOB is required)
    1. Athlete insurance information can be documented in the athlete profile creation as well
  1. Follow the link to learn how to input an international number
  2. Click Create New Athlete at the bottom of the page
NOTE: If you have received prior written authorization to share the athlete’s PHI, you can check the box that states “I HAVE RECEIVED PRIOR AUTHORIZATION TO SHARE THIS ATHLETE'S PERSONAL HEALTH INFORMATION VIA HEALTHY ROSTER.” Otherwise, do not check that box and the athlete or parent/guardian can give permission when they log into Healthy Roster for the first time.
Video Tutorial (App):
Step-By-Step Tutorial - App
  1. Click on your Athletes tab on the bottom left of your screen
  2. Click the + in the top right hand corner of your screen
    Tap the “+” in the top right-hand corner of the screen to add a new athlete
  3. Enter the athlete’s information (name, birthdate, and organization required)
    Add Athlete Screen
  4. Click Add Athlete at the bottom of the page


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